Six Details to Include in a Short Email to College Coaches

Athletes that get recruited know that at some point it is necessary to email a college coach. This brief communication is crucial to your recruiting because needs to be short but detailed enough to give the coach enough information to put you on the recruiting radar. So, if writing isn’t your strong-suit or your unsure of what to include this blog will help.

For serious recruitings drafting a recruiting email takes serious effort
For serious recruits drafting a recruiting email takes serious effort

The format I’m sharing with you is great for the initial email to college coaches. However, if a coach contacts you this email will work, but you need to add one extra detail.  That detail is to ALWAYS thank the coach for contacting you. Do this in the introduction of the email. Also its a good idea to include how the coach contacted you. For example,  “Thank you for taking the time to contact me… write me…..email me..send me a postcard…”

Now, on to the 6 important details. Here’s what should be included. 

1. Introduce yourself

  • Name, City, State,

2. Give them some specifics about you

  • graduation year, sport, position, academic interest
  • I attended the [camp/combine] on [date]

3. Tell them something about their program and/or college (some brief research will help )

  • Ex. “Your school has both a great [sport] team but also a top-notch [subject] program”

4. Request information about the college’s athletic and academic programs be sent to your home

  • Ex. “I would like to know more about your athletic program and the academic programs offered at [name of the school]”

5. Include address and phone number in your signature.

  • Name, address, phone

6. Help them connect with you on social media

  • hyperlink your Twitter handle or Facebook profile info at the bottom of your signature.

Again, remember to keep this email short. Its not necessary to be long winded. Truthfully, no more than two paragraphs is necessary.

One other tip. As your recruiting gets more serious a longer email will be necessary. I’ll show you what to include for that email in another blog.

Good luck,

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Coach Mike Woosley is a National Scouting Director at CSA-PrepStar.  As a professional collegiate sports scout Mike works with qualified next level student-athletes to find the right college athletic and academic fit. Comments and questions are always welcome.
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Some Instruction Required. Making sense of the contact period for hopeful college softball players

Breakdown of recruiting contact period.

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College recruiting regulations can be hard to figure out without someone to help direct you through the process. Sometimes rules need to be defined and broken down so they are easier to understand. One rule is the contact period rule.

Have you ever tried to figure out how to put together something without instructions? This Christmas my son got a remote control car from Santa (;0 ) but it didn’t work right out of the box. Some assembly was required. Disappointed, I looked in the box no instructions were to be found. To say the least, it was a bit frustrating. Where do the batteries go? What were the extra wheels for? And why weren’t the remote commands and combinations noted? Without the instructions to direct us my son and I had to figure it out on our own.

High schools softball players, do you know that today, January 2 begins the college recruiting contact period? Are you aware of the guidelines that college coaches must follow as they try to recruit you?  If you’re as confused about recruiting as I was trying to put that child’s toy together, then this blog is for you! Here’s a breakdown of what the contact period is, what coaches can do and who can be evaluated during this time.

College Recruiting Contact Period

By definition provided by the NCAA Guide for College-Bound Student Athlete, a for D1 prospective student-athletes contact period is the time frame where, a college coach may have in-person contact with an prospective student-athletes and/or his or her parents on or off the college’s campus. The coach may also watch prospective student-athletes play or visit their high school. Athletes and parents may visit a college campus and the coach may write and telephone prospective student athletes during this period.*

College recruiting regulations can be hard to figure out without someone to help direct you through the process. Sometimes rules need to be defined and broken down so they are easier to understand. One rule is the contact period rule.

Breakdown of the rule

So what does that mean? Here’s the breakdown in simple terms.

  • Basically, the contact period is the only recruiting period where a college coach can both evaluate and communicate with a player.
    • This is important to know because other recruiting periods have greater contact restrictions.
  • PSA’s and coaches can talk to one another on or off campus.
    • Specifically Junior and Seniors
  • Coaches can evaluate players by watching games or practices.
    • This includes underclassmen as well. Its a great opportunity to catch a coaches eye!
  • Contact with PSA can be made through phone, letter, email, text, and social media.
    • Underclassmen will only receive school info as noted in my previous blog.
  • PSA’s can take unofficial and official college visits during the contact period
    • Mostly, upperclassmen take advantage of the allotted visits.

A few other important notes. Contact periods are the least restricted of of the four recruiting periods. For many juniors and senior athletes this is also time where scholarship are offered, agreements are drawn up and athletes make commitments to colleges.

Lastly, if all of this is as confusing to you as instructions printed in Korean feel free to reach out to me by leaving a question in the comment section or finding me on twitter @michaelwoosley.

cropped-main_logo-1.jpgCoach Mike Woosley is a National Scouting Coordinator at CSA-PrepStar. As a professional collegiate sports scout Mike works with qualified next level student-athletes to find the right college athletic and academic fit.